FORMS

Financial Control Forms

The following are forms to assist your group to appropriately track and put controls on your financial process.  Appropriate documentation and processes will assist with the audit.

• Check Request Form
• Committee Reimbursement Form
• Deposit Form
• Check Listing Form
• Cash Box Reconciliation Form

Audit Forms

The audit must be performed by either a licensed CPA or a min of 3-5 members of your group who are not on the executive board or related to any board member.  They must provide their contact information and a signoff, including a list of findings (if any).

• Audit Checklist
• Audit Signoff Sample 1
• Audit Signoff Sample 2

Policy 915 Forms

Requires each group to submit the following information:  

1. Listing off officers names, address, email and contact phone number
2. Copy of By-Laws if any changes have been made 
3. Copy of Budget/Actuals
4. Copy of Signed Audit
5. FDIC Banking Information
6. Fundraising Information

• PRSD 915 Information Submittal Form

PRUBO Required Information 

PRUBO requires the submission of the following information by October 15th each year, unless otherwise indicated:

1. Copy of Updated By-Laws (if updates made)
2. Copy of filed IRS Form 990 that is appropriate for your group (based on gross income)
3. Listing off officers names, address, email and contact phone number
4. Copy of Signed audit of past fiscal year (by Septmeber 15th)
5. Total of Gross Income for past fiscal year (used on 990) or copy of past fiscal year final balance sheet (actuals)

• PRUBO Information Checklist

Sample Group Operating Manual